Fundamentals of lesson and room planning

Timetabling

The timetable planning is carried out semester by semester in two rough phases in accordance with the specifications of Department 2:

the change/entry phase by the teaching and timetable officers of the faculties/departments and
the correction phase, in which corrections to the draft plan are made through cooperation between these teaching and timetable officers and the central timetable and room planning department.

In the correction phase, the greatest attention is paid to compliance with the study feasibility of the individual study regulations.

Operational room allocation is used to reserve one or more rooms. It is possible to do this for one date or for several dates.

The following regulations of Department 2 must be observed for operational room planning or room allocation:

Allocation to natural or legal persons who do not belong to the TU Bergakademie Freiberg or study here can only take place via an (informal) application to the head of administration (chancellor) of the university.
It is only possible to allocate rooms which are subject to the administration of the timetable (see Raumverzeichnis im elektronischen Vorlesungsverzeichnis).
The planning / change of the planning of examinations is carried out in the student office.
The allocation of lecture halls for the examination weeks requires coordination with the Student Office.
The allocation of the old canteen is carried out by Department 1.
As a rule, the allocation can only take place within the framework of unused times.

The following information must be provided to the central timetable and room planning department in order for requests to be processed:

Name of the university member or student
. of the student who wishes to use the room(s),
type or purpose of the event to be held,
second person as contact person for the event,
associated department of the university (e.g. cost centre) or (for external) name of the association / company / etc.,
Date or first date of the event,
if there are several dates, the other dates or the cycle in which the event is to take place,
Time of the start of the event,
Duration of the event,
Expected number of participants in the event,
Type of room (lecture theatre / seminar room or PC pool) or specific room number of the room to be used for the event,
Type of room (lecture theatre / seminar room or PC pool) or specific room number of the room to be used for the event. specific room number of the room requested for the event.

Sending an email to the email address raumplanung [at] zuv [dot] tu-freiberg [dot] de creates a ticket in the ticket system OTRS of the University Computer Centre. Room reservations / room bookings and changes to planned / announced courses are processed via this system.
As a member / student of the TU, you can find information about the corresponding multimedia equipment in the rooms at the URZ (Overview of multimedia equipment, only accessible within the university).
In the case of the desired use of times in rooms in which courses take place, the procedure according to point I.5.. of the planning guidelines (Senate resolution of 28 June 2022, published by rector's circular R/8/2022 on 2 September 2022).
If events for which rooms have been allocated do not take place, the central timetable and room planning department must be notified immediately.
Recording of provisional room bookings / room reservations is possible via the web room booking portal. More details on the homepage there.