Principles of Environmental Management 1

Assignments

I. For the first assignment I need a presentation (ppt or pptx) with the following items

  1. Name of the organisation, legal entity, basic information (location, address,contact details)
  2. Short self-descriptive statement about the organization
  3. Short history of the organisation with milestones
  4. Main products (or services) with basic information about them
  5. Main markets, types of customers, countries, channels of sale
  6. Organigramme of the organisation representing all main functions of the organisation as a business firm
  7. Financial data of the organisation in as much as publicly available
  8. Key elements of the policy of the organization
  9. Vision for the future, within time spans of five years and ten years (and even beyond)
  10. Information about existing (certified) management system (e.g. Quality) if applicable
  11. Motivation to install and maintain an Environmental Management System

II. For the second assignment I need a short presentation (ppt or pptx) about the EMS project team with the following items

The presentation is for internal disclosure within the organisation. Please, make sure to use the organisation's corporate identity instructions for the creation of documents.

  1. Title page indicating the main elements of the EMS Project as information for all staff and persons working
  2. Short self-descriptive statement about the EMS Project Team
  3. Organigramme of the EMS Project Team in its relationship with the organigramme of the organization
  4. Short C.V. of every member of the EMS Project Team
  5. Key tasks elements of the EMS Project
  6. Contact details of the EMS Project Team

III. For the third assignment I need a document (Word, pdf or html) showing the Environmental Policy of the Organisation

The document is both for internal disclosure within the organisation and for external disclosure. The version for internal disclosure is preceded by a header in agreement with the Procedure for Document Control as stated in the Standard ISO 14001. The version for outside dsclosure does not have a header. Please, make sure to also use the organisation's corporate identity instructions for the creation of documents. The content of the Environmental Policy should exactly match the requirements of the Standard ISO 14001.

IV. For the fourth assignment I need a document showing the plan (typically Excel document) of the EMS Project Team

  1. The plan is for internal use of the EMS Project Team but needs approval from Board Level.
  2. The plan is preceded by a header in agreement with the Procedure for Document Control as  stated in the Standard ISO 14001.
  3. The plan contains all tasks to be accomplished for the installation of an EMS as required by the  Standard ISO 14001.
  4. Any other tasks not explicitly mentioned by the Standard which are required for the installation of the EMS are also included.
  5. For every task, a responsible person, preferably a member of the EMS Project Team, is to be indicated.
  6. Any significant financial resources which are needed should be mentioned.
  7. Any contributions from outside the organisation to the installation of the EMS should be explicitly mentioned.
  8. The entire time span should not exceed nine months.
  9. Please, indicate for every task in which calender week it will be started up and in which calender week it will be accomplished.
  10. Specific achievements should be highlighted as milestones.
  11. Indicate in the plan how you use the PLAN - DO - CHECK - ACT procedure
  12. Indicate any comments or explanations, if applicable

V. For the fifth assignment I need a document showing the report of the first preliminary audit of the EMS Project Team (Preferably an Excel Document)

  1. The report is for internal use of the EMS Project Team and needs to be presented to Board Level.
  2. The report is preceded by a header in agreement with the Procedure for Document Control as stated in the Standard ISO 14001.
  3. The report contains an overview of all tasks to be accomplished for the installation of an EMS as required by the Standard ISO 14001.
  4. The report also lists any other tasks not explicitly mentioned in the Standard which are required for the installation of the EMS.
  5. For every task, an assessment is given indicating the level of accomplishment at the current stage, before the installation of the EMS, according to the Standard ISO 14001. The assessment can take place in the form of "grades" or "marks" or a set of colours varying from "completely in agreement with the Standard" to "total lack of implementation of the task according to the Standard".

The preliminary audit report gives an indication of the gaps between the actual situation of the organisation and the requirements of the Standard ("GAP ANALYSIS").

JCB