Updated Rector's Order due to the new SächsCoronaNotVO of 24 November

Dear Students and Staff of TU Bergakademie Freiberg,

Even though we were planning to continue the winter semester 2021/2022 mainly in attendance, the current pandemic situation in Saxony is forcing us to take further measures to limit contacts and reduce the risk of infection.

I. Teaching

The Senate of TU Bergakademie Freiberg decided in its meeting on November 23, 2021, that based on the proposal of the Rectorate and recommendations of the representatives of the Student Council, on the following regulations apply until further notice:

  1. The lecture-free period at the turn of the year is set for the period from December 20, 2021 to January 9, 2022, i.e. a break of three full weeks. The regulations on the closure of the university are not affected by this decision.

  2. Courses in which a distance of 1.50 m between the participants cannot be kept in the designated course room due to the number of participants registered via OPAL shall be offered as online courses. They may be offered in partial attendance if it is ensured that online participation is possible additionally to the attendance event (hybrid format). Publishing scripts or lecture slides does not meet the requirements of a complete teaching unit. Furthermore, the minimum requirements for distance, hand hygiene, ventilation and mandatory wearing of face masks as well as the 3G requirement apply (vaccinated, recovered, tested).

  3. Courses in which the distance between the participants of 1.50 m can be kept shall take place in attendance. The lecturers are asked to allow online participation simultaneously with the attendance course (hybrid teaching). In all other respects, the minimum requirements for distance, hand hygiene, ventilation and mandatory wearing of face masks as well as the 3G requirement apply (vaccinated, recovered, tested).

  4. All participants - including teachers - must carry their 3G status with them during the courses. If vaccination or recovery status is replaced by a test certificate, the test must not be older than 24 hours. The proof is to be checked by the teachers at the beginning of the course. Only certificates issued or confirmed by a German authority, an officially recognised test centre or a doctor established in Germany will be accepted. In the event of violation of the 3G requirement, the participant must be banned from the place and the name of the person concerned is to be reported to the Rectorate (Vice-Rector for Education).

  5. In all teaching events (unless other occupational health and safety rules apply in laboratories), face masks according to the FFP2 standard must be worn correctly; other masks, especially medical protective masks (OP masks), are not sufficient. Lecturers are exempt from this rule while giving their lectures (talking).

  6. Laboratory practical courses and other practical courses as well as excursions and exercises shall take place in attendance in compliance with the existing hygiene concepts. The minimum requirements for distance, hand hygiene, ventilation and mandatory wearing of face masks as well as the 3G requirement apply.

II. Implementation rules for the IfSG and the SächsCoronaNotVO

  1. Employers and employees may only access workplaces (where physical contact between employers and employees or with third parties cannot be excluded), and employers may only provide transport for multiple employees to or from the workplace, if they are vaccinated, recovered or tested as defined in Section 2 No. 2, No. 4 or No. 6 of the COVID-19 Protective Measures Exemption Ordinance of May 8, 2021 (BAnz AT 08.05.2021 V1) and if they have a vaccination certificate, proof of recovery or testing as defined in Section 2 No. 3 or No. 5 or No. 7 of the COVID-19 Protective Measures Exemption Ordinance of May 8, 2021 (BAnz AT 08.05.2021 V1) an keep the proof available for controls or have it deposited with the employer.

    This applies to the entire university campus including the university buildings and for all members of the university regardless of their employee status.

  2. By way of derogation from (1), employers and employees are allowed to enter the workplace in order to

    1. take up a test offer made by the employer immediately before starting work to obtain a proof as defined in Section 4 (1) of the SARS-CoV-2 Occupational Health and Safety Ordinance of June 25, 2021 (BAnz AT 28.06.2021 V1), which was amended by Article 1 of the Ordinance of September 6, 2021 (BAnz AT 09.09.2021 V1), or

    2. take up an offer of vaccination made by the employer.

      A test centre nearby the university is located in the Neue Mensa (canteen) of the Studentenwerk Freiberg. Another test centre close to the university is located at the Obermarkt in the Städtischer Festsaal (Municipal Festival Hall).

  3. All employers as well as the management are obliged to monitor compliance with the aforementioned requirements on a daily basis by means of verification of the certificates and their documentation on a regular basis.

    The controls should be done and documented as close to the workplace as possible. Even if university members are obliged to have a proof of 3G before entering the university grounds or university buildings, the control can take place later in the course of the day. To this end, the Human Resources Department provided a more detailed handout to the Deans' Offices and institutes or central facilities respectively which was discussed between the Staff Council and the Rectorate. From now on, the continuous controls must be conducted comprehensively and area-wide. If agreed upon by the employee, the respective status of vaccination or recovery may be recorded and stored by the authorised controlling unit to facilitate both controls and record-keeping.

  4. The existence of one of the 3G requirements must be provable, i.e. corresponding documents must be carried or must be able to be shown immediately upon request. House directors, third parties authorised by the university management (e.g. security staff), lecturers and event organisers are entitled to demand the proof for inspection. They are also entitled to collect the personal data of the person in question in the event of violation and to ban the person from the location. The Rectorate decides on the notification to the Public Health Office (the currently valid SächsCoronaNotVO stipulates fines for violations). There is a recommendation for teachers on how to handle house rules. Organisers and teachers are asked to regularly and conscientiously verify compliance with the 3G and hygiene rules. Compliance with the rules is essential for the maintenance of teaching and research.

    In classroom teaching, face masks are compulsory unless other protective regulations conflict with this.

  5. Test certificates

    On each working day in attendance, a valid negative test result must be presented before starting work (antigen rapid tests have a validity period of 24 hours, PCR tests are valid for 48 hours). Tests are offered at the test centre of the Studentenwerk Freiberg in the Neue Mensa (canteen) on campus, amongst others. (Opening hours)

    It is pointed out that testing must take place before starting work and does not count as working time. Self-tests - even if they are supervised - or tests by university employees outside a recognised test centre do not meet the requirements for effective proof of 3G.

  6. Test offers to employees

    Employees who are legally or by regulation required to be provided with self-tests, or who are required to be provided with self-tests by regulations of the Accident Insurance, can obtain them free of charge up to three times a week at the Test Centre in the Neue Mensa (canteen) on campus, at the IEC Institute Secretariat (Reiche Zeche) and at the Post Office in Akademiestraße 6. These tests are for the own protection of the employees and their families and are not for 3G proof. They can also be used by vaccinated and recovered employees..

  7. Mobile work / Order in accordance with IfSG

    In the case of office work or comparable work, the employer must offer employees the opportunity to fulfil their work remotely (mobile work) if no compelling operational reasons are opposed to this. Employees must accept this offer unless there are compelling reasons for them not to do so. Since the university aims to maintain attendance-based teaching as far as possible, the use of "mobile work" is only possible to a limited extent during the lecture period.

    Employees of TUBAF must be offered "mobile work" in accordance with the aforementioned provision and they must accept the offer. Urgent business-related  reasons contradicting aforementioned provision are – amongst others – ensuring consultation hours, the processing of personal data, the processing of confidential documents and/or processes that cannot be processed exclusively in a secure digital manner, the implementation of classroom teaching, work in laboratories, workshops, technical centre buildings, work on facilities and the work of industrial employees. Mobile work is only allowed using the university's own data processing devices.

    Alternating between attendance and mobile working may also be made possible. The completion of work tasks and the maintenance of processes (e.g. collecting post mail) must be ensured.

    The initial decision as to whether there are urgent operational reasons is the responsibility of the respective supervisor. In the event of a dispute, the Head of Administration and Finance of the University shall decide.

  8. Using the pass4all app for contact tracing

    Contact tracing for all events, in the library and for visitors is done using the pass4all app. The QR codes required for this are posted at the rooms where on-site events take place. This will be organised centrally. It is recommended that you also have the Corona warning app downloaded and activated on your own smartphones. Participants who do not have the pass4all app or register via pass4all web check-in must fill out a paper form.

  9. Hygiene concept, minimum distance and mandatory face masks for university events

    On-site events that are not teaching events (e.g. faculty council meetings, senate meetings, other committee meetings, meetings of a casual nature, etc.) are prohibited until further notice pursuant to Section 6 (2) of the SächsCoronaNotVO dated November 19, 2021, with the exception of mandatory meetings required by law that cannot be held online for legal or actual reasons. For participation in admissible meetings pursuant to Sentence 1 and for business events as well as legal and business transactions of and with state authorities, the obligation to present proof of vaccination, recovery or testing and to have the respective proof controlled by the person in charge shall apply. All exceptionally permitted attendance events must be held in accordance with the applicable rules (in particular the rules on distance, hygiene and ventilation, see also hygiene concept). During attendance events, there is an obligation to wear a face mask (FFP2 mask).

  10. Digitale teaching

    English-language Master's degree programmes continue to be offered in digital format in the first two semesters. Teachers are asked to continue to use OPAL and to provide study-related materials using the digital format.

  11. Vaccination offers

    Starting on December 1, 2021, the vaccination centre of the city of Freiberg in the Gerberpassage is open Monday to Saturday. Please inform yourself about the offers!

  12. Business trips

    Business trips are generally only approved/ordered under the condition that the traveller fulfils the 2G status. In justified and exceptional cases, the Head of Administration and Finance (non-scientific employees) or the Rector (scientific employees) may, upon application, approve exceptions in their respective areas of responsibility.

  13. Non-university members

    The requirement to capture contact details still applies for visiting non-university members. They shall only enter university premises if they meet the 3G status. Non-university members are also obliged to wear face masks.

  14. Library

    For visits to the library, the same rules apply as for participation in attendance courses.

  15. Further regulations

    In addition, the provisions of the Infection Protection Act of 20 July 2000 (Federal Law Gazette I p. 1045) in its latest version, the Saxon Corona Protection Ordinance (SächsCoronaSchVO) dated November 19, 2021 and the related regulations of the Saxon State Ministry for Social Affairs and Social Cohesion, the general regulations of the district of Central Saxony as well as the hygiene concepts of the Technische Universität Bergakademie Freiberg shall apply.

Contact for further queries

If you have further queries on the topic Corona related to TU Bergakademie Freiberg, please address to the Corona Protection Officer at coronaschutzbeauftragteatzuv [dot] tu-freiberg [dot] de.

If you would like to get advice on specific problems, such as risk assessments or hygiene concepts etc., please contact the Occupational Safety and Health Unit at arbeitssicherheitatzuv [dot] tu-freiberg [dot] de.

Sincerely yours,

Prof. Dr. iur. Klaus-Dieter Barbknecht