Information for Staff in Teaching and Research

• All employees who are required to be present at the workplace are provided with a self-test twice a week free of charge. The self-tests are distributed to the institutes via the dean's offices of the faculties. In the administration and central facilities, the tests are available from the respective departmental supervisors.
  
• Employees who teach an approved classroom teaching event are required to take a self-test prior to each classroom teaching event and to supervise students taking the test. Employees cannot be required to attend classroom teaching event, but perform these duties voluntarily. They are recommended to be tested at intervals of 5 and 9 days after a classroom teaching event .
• Students who wish to attend classroom teaching events are required to take a supervised self-test immediately prior to attending the event and to complete and hand over the certificate of this to the instructor. The same applies to students who perform activities on the premises of TU BAF for document and thesis work. The self-tests are provided by the university.
• Without a negative self-test result, students are not permitted to participate in classroom lectures.
• The supervision of the self-tests is carried out by the respective lecturers who hold the face-to-face event.
• In the case of several face-to-face events on one day, it is recommended to have a quick test carried out in one of the test centers (Städtischer Festsaal am Obermarkt, DRK). The certificate issued by the test center is valid for the entire day.

• Until the result is available, you must stay at home and seclude yourself. Do not leave your apartment or house except in medical or other emergencies.
• Your household members (family, shared apartment) should reduce their contacts. If the PCR test confirms the infection (i.e. is positive), the regulations for positively tested persons apply, esp. the obligation to report to the Health Office (Health Office Central Saxony: Corona contact form) send to e-mail infektionsschutzlandkreis-mittelsachsen [dot] de), 14 days seclusion from testing and immediate seclusion of household members. More information can be found in the general decree for the segregation of category I contacts, suspected persons and persons tested positive for coronavirus in your county or city.
• If the PCR test does not confirm infection (i.e., is negative), the segregation requirement is immediately lifted. Also inform your household members..

• In the summer semester 2021, examinations (oral examinations (§ 8 PO) and written examinations (§ 9 PO) will generally be conducted digitally. Exceptions, if the examinations are not possible online, can be approved by the Rector upon application no later than 2 months before the planned examination date with the vote of the Dean, taking into account the respective valid legal situation. The examinations must always be conducted in compliance with the Rector's currently valid instructions on hygiene measures to combat the Covid 19 pandemic.

• In the E-Learning Blog of the TU Bergakademie Freiberg, teachers can find a range of information, instructions and offers for digitizing their lectures, seminars and practical courses.

• Supervisors are instructed, after conscientious consideration, to allow employees to perform their duties in a mobile work capacity. Employees who, in the opinion of supervisors, must be present shall be notified to the Human Resources Department on the form provided for this purpose
• As an alternative to mobile work, tasks may be performed on the premises of TUBAF if the rules listed in item 2 above are followed.
• For employees who cannot be sent to mobile work due to their duties, FFP2 masks or medical surgical masks must be provided by supervisors for the time they are in TUBAF rooms and circulation areas. The masks can be obtained from Mrs. Julia Runge (Julia [dot] Rungezuv [dot] tu-freiberg [dot] de).
• For employees whose presence is absolutely necessary for the performance of their duties, working hours are to be distributed over the period from 6:00 a.m. to 9:00 p.m. (Monday to Friday) (in the University Library: Monday to Friday 6:00 a.m. to 9:00 p.m., Saturday 9:30 a.m. to 6:30 p.m.). For this purpose, the amendment to the service agreement on flexible working hours for non-academic staff, concluded with the Staff Council on June 29, 2020, has been extended until June 30, 2021.
• Urgently needed activities in university buildings continue to be permitted. In all cases, the "SARS-CoV-2- Hygiene Concept" must be observed

"Personal data" refers to all information relating to an identified or identifiable natural person, such as surname, first name, date of birth, address, marital status, identification number or number and professional background. Various measures must be taken to protect this data against unauthorized or unauthorized processing and against accidental loss, accidental destruction or accidental damage. The following precautions and measures for setting up, organizing and using the home workstation must therefore be observed:

1. If you have been provided with a service device (laptop or PC), you must use it to complete your work tasks. Make sure that service devices are not accessible to unauthorized persons (family members, roommates, other persons). In the event that home office has been ordered, but a work device cannot be made available, the use of private devices for the completion of work tasks is permitted as an exception. When using these devices, at least official content must be secured with a password. Use the Outlook WebApp (Webowa) to retrieve and send e-mails, not the Outlook program on your device. This prevents a copy of the entire contents of your mailbox from being created on your private device.
2. As a general rule, other hardware and software provided by TU BAF must also be used. Therefore, do not save your work documents on private storage media (e.g. local hard drive, unsecured USB stick), but use storage media provided by the TU BAF or save files via VPN access on the servers of the TU BAF. If only local storage is possible, this must be encrypted and the files must be transferred to the systems of the TU BAF and deleted from the local storage (this also applies to temporarily stored or recoverable files) as soon as possible.
3. In principle, paper printouts with reference to personal data are only to be made to the extent that they are absolutely necessary for the performance of your work tasks. Keep these printouts safe and protected from access by unauthorized persons. Printouts that are no longer required must be destroyed using data protection-compliant document shredding equipment. If these are not available privately, the printouts are to be destroyed at the earliest opportunity using the TU BAF's document destruction equipment. Disposal of such printouts in household waste is prohibited!
4. During work, but also when leaving the workplace, make sure that only you have access or insight into the personal data processed by you. It must not be possible for unauthorized persons to gain knowledge of the personal data or to influence it. Therefore, if possible, work in a room that is not easily accessible to other persons. Position your monitor away from doors or windows that allow a view. When leaving the workplace, lock the screen with password protection or switch off the laptop or PC.

In the event of a data protection violation, such as unauthorized access to personal data, please report this violation to me immediately at datenschutzzuv [dot] tu-freiberg [dot] de. Depending on the extent of the violation, various measures may be necessary to prevent or contain damage.

With the progressing course of infections all members of the TU Bergakademie Freiberg as well as guests are obliged to wear a correctly fitting face mask (FFP2 or special medical protective mask [surgery mask]) in all university buildings as well as outside of buildings on the university campus if a minimum distance of 1.5 meters cannot be maintained. The compulsory wearing of face masks applies to all rooms and general circulation areas.

• Masks may only be removed if:
  
  
• A minimum distance of at least 1,5 meters (2 meters are recommended) is maintained between persons in the outdoor areas,
  
  
• Persons are alone in a closed room that does not belong to circulation areas (elevators, staircases, etc.),
  
  
• Several persons stay in one room - which is regularly ventilated -, an area of at least 10 sqm is available per person and the minimum distance of 1,5 meters (2 meters are recommended) is maintained permanently.

• Employees who are obliged to wear face masks are to be given the opportunity to remove the face mask regularly subject to the regulations as stipulated in aforementioned points.

Please protect yourself and others

• by avoiding contacts
• by adhering to the AHA+L formula (which stands for keeping distance, hygiene, everyday mask and ventilation)
• by acting prudently (e.g. wearing your mask outside of the buildings, no personal face-to-face meetings).

Vice-Rector for Education
Prorektor-bildungzuv [dot] tu-freiberg [dot] de

E-Learning
elearningtu-freiberg [dot] de

Department of Human Resources
personaleinzelzuv [dot] tu-freiberg [dot] de

Data Protection Officer
Ulrike Unger
datenschutzzuv [dot] tu-freiberg [dot] de

Occupational Safety
arbeitssicherheitzuv [dot] tu-freiberg [dot] de