FAQs

All questions regarding the doctoral studies you may ask the co-ordinator corina [dot] dungeratgrafa [dot] tu-freiberg [dot] de (Dr. Corina Dunger). She will give you the right contact if you are not sure whom to ask your special questions. And here we answer recurring questions (FAQ).

 

Contents

Questions regarding procedure of application for a doctorate

Questions regarding structured doctoral studies

Further questions


 

Until when do I have to hand in my application for doing a doctorate?
 

You can hand in your application at any time. When all formalities (see below) are fulfilled you can start working on your doctorate instantly.

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Whom do I have to send my application?
 

You have two opportunities. If either you already have found a professor, who is willing to supervise you during doctoral studies or if you are interested in participation in a Graduate School please send your application directly to this professor or to the spokesperson of the relevant Graduate School. Applicants who have not yet contact to one of our professors and who want to work on announced topics send their application to the Centre of Advanced Study and Research (Graduierten- und Forschungsakademie). In this case your application will be forwarded to the responsible professor.

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Which documents have to be submitted for the application?
 

If you have already found a professor who will supervise you during your doctorate and with whom you have agreed on a topic please send the following documents to that professor.

If you want to apply for an announced topic please send your application to Dr. Corina Dunger by mail corina [dot] dungeratgrafa [dot] tu-freiberg [dot] de

  • Curriculum vitae
  • Officially stamped or notarized copies of degree(s) obtained, in the original language and a corresponding translation in either English, German or French
  • Officially stamped or notarized copies of detailed transcripts of records of all courses completed during your studies in the original language and a corresponding translation in either English, German or French
  • If available: List of previous scientific and research activities, including publications (about one page)
  • Detailed description of the topic of your doctorate project (proposal)
  • If necessary: proof of German and/or English language knowledge

When you apply via Centre of Advanced Study and Research (Graduierten- und Forschungsakademie) please send additionally:

  • Information about the chosen topic and the code-number of the topic

Please be aware that only if all application documents are complete we can guarantee a processing of the application.

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How will the application process continue?
 

Only if the professor agrees to supervise you please complete the Declaration of Intent and submit it to your supervisor. Your supervisor will forward the "Declaration of Intent" and all necessary documents to the appropriate Faculty Board. The Faculty Board decides on the qualification of the candidate to undertake a doctoral thesis.

After that, certificates of higher education which you have obtained will be checked whether the admission requirements for doctoral studies are fulfilled, which means whether the obtained degree is equivalent to a German degree.

If an admission is possible (with or without additional requirements) the supervising professor will submit the “Declaration of Intent” including all application papers to the Faculty Board. The Faculty Board will decide whether the applicant will be admitted for a doctorate or not.

If the applicant has got admission to doctoral studies and if a visa (foreign applicants) is not necessary he/she can start with his/her doctoral studies as soon as possible. Foreigners who need a visa have to send the completed Application form for Admission to Studies for Foreign Applicants to the admission office of our university. The applicants will then receive an admission letter with which he/she can apply for a visa for Germany with the purpose of doing doctoral studies.

As soon as all formalities are dealt with you can start with your work on your doctorate.

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What does “structured doctoral studies” mean? 

Structured doctoral studies are characterized by carrying out a qualification programme additionally to the research on the topic of your doctoral thesis. After successfully finishing the structured doctoral studies the doctoral oral examination (Rigorosum) can be substituted on the basis of an application.

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Who compiles the programme for the structured doctoral studies? 

You can compile your individual programme in consultation with your supervisor in compliance with the rules of the faculty. You have to consider that at least 4 credit points (6 credit points in the Faculty of Mathematics and Computer Science) have to come from subject-related courses/lectures/modules in which you have passed a graded exam. Furthermore you can get a maximum of 6 credit points for teaching activities. Note that your compiled programme has to be confirmed by the Faculty Board.

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When do you have to register for structured doctoral studies? 

In some of the faculties you have to register for structured doctoral studies already at the beginning of the doctoral studies. In other faculties you can do this anytime until the submission of the doctoral thesis, but you would be on the safe side when you submit an application to the Faculty Board already at the beginning of your doctoral studies in which you suggest (in consultation with your supervisor) courses/modules which you want to use for the substitution of the doctoral oral examination (Rigorosum). If the Faculty Board has confirmed your suggestion, you would have the right to substitute the doctoral oral examination (Rigorosum) in case you fulfilled all requirements.
When you submit the application for the substitution of the doctoral oral examination (Rigorosum) only at the end of your doctoral studies there is the risk that the Faculty Board can repudiate one or the other academic achievement and thus reject your whole application.
Special rules of the faculties regarding the right time of the application for the substitution of the doctoral oral examination (Rigorosum) you may find here.

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How is it possible to gain the credit points for the substitution of the doctoral oral examination (Rigorosum)? 

Most important requirement is the attendance at lectures/courses/modules. At least 4 credit points (6 credit points in the Faculty of Mathematics and Computer Science) must come from subject-related courses/lectures/modules that are graded. The prerequisite for the recognition of achievements in lectures/courses/modules is that these achievements have not already been gained in the framework of your study programmes which you have done before starting doctoral studies.
Regarding the regulations for the award of doctorates of our university also lectures/courses/modules from other universities and research institutes in Germany can be recognized unless the responsible Faculty Board has made a contrary decision.
The amount of points which you can get for the achievements is calculated regarding the ECTS-System: 2 SWS (2 hours per week in one semester = 30 hours per semester) + examination = 3 CP. If you meet all requirements of a module, you will get the corresponding credit points which are listed in the module manual (Modulhandbuch).
For teaching activities you can gain up to 6 credit points.
Furthermore points can be given for publications, presentations and posters. But each faculty has its own regulation regarding which of these achievements will be accepted and how much points you will get. Please check the rules of the appropriate faculty.

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When and where do you have to apply for the substitution of the doctoral oral examination (Rigorosum)? 

You have different options:
Already in the beginning of your doctoral studies you can submit your application within the form “Declaration of Intent” (page 5 of the form) in which you suggest (in consultation with your supervisor) lectures/courses/modules which you want to use for the substitution of the doctoral oral examination (Rigorosum). If the Faculty Board has confirmed your suggestion, you would have the right to substitute the doctoral oral examination (Rigorosum) in case you fulfilled all requirements. But the Faculty Board can also reject your proposal completely or partially and make other and/or additional requirements.
Another option is to submit the application as soon as you have gained the necessary 15 credit points.
You can also apply simultaneously with the submission of the doctoral thesis and the opening of the doctoral procedure.
Please take the special regulations of the faculties in consideration.

You can submit your application for the substitution of the doctoral oral examination (Rigorosum) either directly to the Faculty Board or to the Graduierten- und Forschungsakademie. In the last case the application will be checked regarding fulfilment of all requirements and afterwards forwarded to the dean of the appropriate Facult 

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How should the application look like? 

For the application for the substitution of the doctoral oral examination (Rigorosum) please use the form “Application for the substitution of the doctoral oral examination (Rigorosum) by equivalent academic achievements”. Complete only the two left columns of the form.

Please specify the percentage of your input for all publications and presentations in which you are not the main author. 

If you want to submit the application via GraFA, please send your table in an electronic form because this way it is easier and more effective to process the application. Enclose the originals of the assessments and copies of all certificates and evidences for presentations, posters, publications and confirmed evidence for teaching activities, and supervision of student theses. 

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Is it necessary to run through a structured doctoral study programme if you want to substitute the doctoral oral examination (Rigorosum) with other scientific achievements? 

No, you can also provide scientific achievements on an individual basis. Take into consideration that your prepared programme has to be confirmed by the Faculty Board in each case.

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How will the mark of the structured doctoral studies, which will be the substitution of the doctoral oral examination (Rigorosum), be calculated?
 

The mark for the structured doctoral studies results from the graded examinations from the lectures/courses/modules. If you have attended more than one lecture/course/module and therefore got more than one grade, the arithmetic average is calculated (in Faculty 4 the weighted arithmetic average). This average mark substitutes the mark of the doctoral oral examination (Rigorosum) and is part of the final grade of the doctorate.

In any case please inform about the regulations of the doctoral studies in “Promotionsordnung” (Regulations for the Award of Doctorates). Paragraph 15 describes the elements and conditions of the structured doctoral studies.

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Can or do I need to enrol as a doctoral student at TU Bergakademie Freiberg?
 

Regarding the regulations for enrolment (Immatrikulationsordnung) of the TU Bergakademie Freiberg every doctoral candidate of our university is allowed to enrol as doctoral student. This fact is independent on whether the doctoral candidate has a position as scientific assistant, is a scholarship holder, or a so-called external doctoral candidate (doctoral studies at our university but position at a company, another university, or research institute), or whether the doctorate is self-financed.

The enrolment is limited by the time period mentioned within the “Declaration of Intent”. An extension is possible if the supervisor agrees with the prolongation and if the doctoral student has a justified reason for it.

There is no duty to enrol as doctoral student.

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